Word 2010 Text

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In the Word 2010 Text section of the Insert Tab you are able to do even more formatting to text in a document.  Creating greeting cards and other fancy documents using this text function is easier than using the basic text in the Home Tab.

Click on the Insert tab and look at the Text section.  Click the down arrow of the Text Box button.

A menu will drop down and you will see several variations and styles of text boxes to choose from.  Selecting one of the predesigned text boxes will automatically insert that style text box into the document.  We are going to customize a text box, click on the Draw text box link at the bottom of the menu.


Word 2010 text box

This will change your mouse cursor to look like a + sign. Click and drag your cursor to the desired size of the text box. 

Once you have created your text box click on the format tab to the far right of the tab list at the top of Word 2010 titled Text Box Tools.

This menu will give you a bunch of options to change the look at feel of your text box.  In the Text Box Tools Menu you can change the boarders, color, font, shape and much more.

There are two options for changing the direction of text in the text box.  You can Type some text in the text box you just created and highlight it or click on text direction to make the change or click the text direction option first and notice when you click this button the cursor changes to go vertical down the text box.

Word 2010 Shape Fill

With the text box still selected, click on Shape Fill in the Text Section of the Format Tab. From here you can change the background color of the textbox or change is so there is no fill so you are able to place a text box over an image and not cover any of it up.

If you would like to choose a different color from the default displayed you can select More Fill Colors and a color palate window will open with more color choices.  To make a picture the background of your text box, select the picture option and a browser window will open for you to select a picture from your computer.  

The Gradient Option will open a sub menu with default gradients.  This option will work after selecting a color for your background. 

Texture will also open a sub menu for you to choose from a list of textured backgrounds you will be able to type over for your text box.

There is an outline around the text box by default if you draw your own. To remove the black outline of the text box click Shape Outline then select No Outline.  You can also change the color of the outline.

Thereare options in the Shapes Outline button that allow you to change the weight, style or pattern of the outline around the box.

Click anywhere in the white space of your document to exit out of the Format Tab.

To change the style of your text highlight it and return to the Home Tab.

The next button in the Text section is Quick Parts. Quick parts will insert reusable pieces of content, including fields, document properties such as title and author, or any preformatted snippets you create.

Click the down arrow on the Quick Parts button. The first selection is AutoText.   

Word 2010 Text box tools

The next selection is Document Property.   The Document Property selection is a list of default parts that you can insert into your document.  For example if you click on the Company quick part under document property.  It will enter a part into your document for you to type your company name.  Then every time you click on quick part , Document Property, Company the text you typed for company will automatically be entered into your document.

Now click on the Field button in the Quick Parts button.  Fields in Microsoft Office Word are used as placeholders for data that might change in a document and for creating form letters and labels in mail-merge documents.  

Word 2010 Field

Then click on the BarCode selection on the left side under filed names:  This could be used on a mail merge document for envelopes.  Check the Bar code is US zip code box then either type the US zip code in the box or leave it blank if you will be placing sever different zip codes in the mail merge.  Then click OK.  Press the alt + the f9 key and you will see the a code that looks like this {barcode \u 80439 \ * mergeformat}  if you press alt + f9 again you will see your bar code.

The next option in Quick Parts is Building blocks organizer.  Building blocks are items within a document that you save to be reused in other documents. For example, you might save your company’s contact information or mission statement, a design for a report opening, a special list style that you use in your documents regularly, or a staff roster you include on finished publications.

Click on the Building block Organizer button.  The Building Blocks Organizer window will open.

Word 201 Building Blocks Organizer

In this window you are able to see all of the building blocks you have created and edit or insert the building blocks into your document.

If you would like to download more quick parts click on the next button Get more on office online.  This will open your web browser for you to download more quick parts.

The last button in Quick Parts is Save Selection to Quick Part Gallery.  To use this feature select a section of your document you would like to create as a building block and then click the Save Selection to Quick Part Gallery option.

The Create New Building Block window will open you type the Name you would like to associate with the building block a Description and click the OK button.  Once you have done this your custom building block will show up in the Quick Parts button under General.

Word 2010 Create New Building Blocks

The next button in the Text section is Word Art.  Word Art can be a fun way to play with text.

When you click on the WordArt button you get a selection of several styles of text. Choose one and the Edit WordArt Text window will open for you to type your text. You can also edit the size, font style, bold or italicize the text.  When you click OK you will get another tab selection of editing options.

Play with the options in the Format tab to customize your WordArt to look just the way you want. 

The next button is Drop Cap.  This button puts a large capital letter at the beginning of a paragraph.

When you click the down arrow on the Drop Cap button you get 3 options; the default option is None, The Dropped option will give you a large capital letter for the first letter in your paragraph, the In Margin option will give you a large capital letter in the margin of your document.

Word 2010 Drop Cap

The last option is the Drop Cap Option selection.  This will open the Drop Cap window.  In this window you are also given the Dropped and In margin options.  In addition you are able to edit the Capital letter’s Font, how many lines the capital letter drops down and the distance from the text.  Once you have made your choices click the OK button for the changes to take effect. 

Signature Line is just that it provides a line with an X with the name and title you choose under the signature line.

Click the down arrow on the Signature Line button, then click Microsoft Office Signature line.  The Signature Setup window will open.  Type the name of the signer, the signer’s title, email address (if you want it included) and choose if you would like to Allow the signer to add comments in the Sign dialog and Show the date in the signature line.  Once you have filled out all of the information click the OK button.  (Not all fields are required)  A line will appear in the location you have chosen with an X indicating a signature is needed

Word 2010 Date & Time
Word 2010 Signature Setup

Click the Date and Time button and the Date and Time window will open for you to choose the format for the date that will be inserted into your document.  You can click the down arrow in Language to change the default language.  If you would like to change the default way a date is displayed make your selection the click the default button under the Available Formats.  If you want the date to update automatically every time you access the document check the update automatically check box then click the OK button to insert the date. 

The Object button inserts an embedded object into your document such as a media clip or an excel document

Click the down arrow on the Object button and select Object.  This will open the Object window.  In this window you can select the type of object you would like to insert from a list of programs. 

For example if you choose to insert a Microsoft Power Point presentation click on that program the click on Display as icon.  Power Point will open and you can create and save a PowerPoint presentation that is referenced in your Word 2010 document.

That wraps up the text section of Word 2010’s Insert tab tutorial. Click the arrow to continue on to the Word 2010 Symbols tutorial.