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In Publisher, the components of any publication are called objects. Publisher offers text boxes, which are one type of object, as well as decorative objects – to include pictures, tables and shapes. In this tutorial, you will learn how to create and modify objects in your publication.
The simplest of publications, like a business card, are made up of several different objects, including text boxes, shapes, and other graphics.
The first object we will add to our publication is a Text Box. In the Objects group, select Draw Text Box. Then, holding down your left mouse button, click and drag to create your text box. You can start typing in the box. The text will wrap within the text box and you can apply formatting as well.
Click on any side of the text box and drag it to resize your box smaller, larger or to a different shape.
Pictures are a great way to add visual interest to your publication. Depending on what your publication is, a picture may even be necessary. For example, if you are creating an advertisement to sell an object, you would probably want a picture of the object for your audience.
Let’s start by inserting a picture into our document. First, select Picture from the Objects group of the Home tab. This will allow you to select a picture from your library on your computer. Click on your picture and select Insert. The picture will now be inserted into your document. As you can see in our example below, our picture is very large and is sideways, so we will need to make some adjustments.
While your picture is selected, the Picture Tools Format tab will open with several groups of formatting options for your picture. We will review the more useful and frequently used functions within this tab.
The Picture Tools in Publisher 2010 make it easy to incorporate images into your documents and modify those images in different ways.
First we will fit our picture to our publication. To get your picture to fit well on the page, you may have to adjust it by resizing, cropping, and rearranging it. In our case, we also need to rotate the picture. To do this, we will select our picture and click on the Rotate button in the Arrange group of the Picture Tools Format tab. From the drop down menu, we will select Rotate Right 90°.
To resize a picture, select it and click one of the corner sizing handles and drag your mouse until your picture is the desired size. Release your mouse and the picture will be resized.
If you know exactly how many inches tall and wide you want your picture to be, you can resize it to those specifications. Click the Picture Tools Format tab, then locate the Size group. Enter the desired height of your picture in the top box and the desired width in the bottom box.
To crop a picture, select your picture again and locate the Crop group in the Picture Tools Format tab.
Click the Crop button and the black cropping handles will appear. Click and drag a handle to crop the picture. The areas that are to be cropped will appear to be semi-transparent.
When you are satisfied with your picture, click the Crop button again. The picture will be cropped.
To get your pictures to fit properly with text and other objects, you may have to adjust their text wrap settings. Select the picture and locate the Arrange section of the Picture Tools Format tab.
Select the Wrap Text button and review the different options in the drop down menu. In our example below, we have chosen None. You can see that the text continues behind the picture, and is not legible.
In this next image, we chose Square. Now the words stop at the picture and start a new line, so that all of the wording in the article is legible. Play around with the different options to see what works best for your publication.
You can also use the brightness and contrast functions to modify your picture. These are two separate commands, but work best when used together. Select the picture you are going to adjust, then locate the Adjust group in the Picture Tools Format tab. Click the Brightness command and a drop down menu will open – select the desired brightness. Positive numbers (+) with make the picture brighter, while negative numbers (-) will make the picture darker.
Now, click the Contrast command to open the contrast drop down menu – select the desired contrast level. Positive numbers (+) will create a greater contrast between the light and dark areas of the picture, while negative numbers (-) will reduce the contrast.
You will also find the Recolor function in the Arrange group of the Picture Tools Format tab. This will allow you to recolor the picture to give it a stylized effect, such as gray scale or a wash-out effect. Select the picture you would like to recolor and then click the Recolor button. When the drop down menu appears, select a recoloring option or select More Variations to see additional color choices.
To apply a picture style, select the picture and locate the Picture Styles group in the Picture Tools Format tab. Click the More Picture Styles drop down arrow and a drop down list of styles will appear.
Move your cursor over the styles to see a live preview of each style in your publication, and then select the desired style.
There are times you may need a caption for your picture. To do this, select the Caption button in the Picture Styles group of the Picture Tools Format tab. A drop down list of caption styles will appear. Move your cursor over the caption styles to see a live preview of the captions with your picture, and then select the desired caption style.
Finally, you may want to restore your picture to its original appearance. Select the picture, and then click the Picture Tools Format tab. Locate the Adjust group and select the Reset Picture button.
The picture will be restored to its original appearance, as shown in the image below.
In some instances, you might want to use tables instead of text boxes in your publication. This will allow you to organize your content in rows and columns, rather than blocks of text.
We have a brochure below in which we need to add horse boarding services and rates. This would be a good opportunity to utilize a table.
To insert a table, all you have to do is go to the Objects group of the Home tab and locate the Tables button. When you click on Table a grid will open. Move your mouse over the grid for the number of columns and rows you want. We are going to select a table with two columns and four rows. Click on the table once you have your columns and rows selected and you can start entering data.
You can click any cell to select it, or use the arrow keys on your keyboard to navigate.
Move the table to the desired location and resize it as needed. Just place your cursor on the edge, then drag and drop it to the new location. To adjust the size, use the sizing handles on the sides or the corners. Now we can start entering our text.
Adding more columns or rows to a table is easy. We need to insert another row below “Shared Paddock”, so I will right click and go to Insert. My options include inserting a column to the left or right of where my cursor is, or a row above or below. If we click Below, a row appears under “Shared Paddock”, where my cursor was just a minute ago.
Similarly, you can delete a row or column by right clicking in the cell of the column or row and select Delete from the menu. You will have the option to delete the row or column.
Now that the data is complete, we can take a look at the tools that appear any time you have your table selected, starting with the Design tab. We will discuss the more commonly used functions in this tab.
Here, you can format your table by choosing a table style. As you hover your mouse cursor over the different formats, you can see a live preview of how your table will look. Click on your desired table format and the table will automatically update.
The Borders group of the Table Tools Design tab, allows you to change the thickness and color of your borders. You can also choose to remove/add borders as you see fit for your table.
We want to add an outside border to our table. First we will select the table and click the drop down menu for the border thickness and select 3 pt. Next, we will choose our line color from the drop down menu, and then select the outside border from the Borders drop down menu.
You can make further adjustments to things like the size and layout of your table by going to the Layout tab.
The first thing we are going to do is adjust the cell margins, which, by default, are very thin. To change that, click the Cell Margins command, and make your choice from the menu.
The next thing we are going to do is select the right column and change the text alignment.
As shown in the image to the right, the Alignment group of the Table Tools Layout tab has text alignment option in the red box. For our example, we chose the middle one, Align Center.
As you can see, the Layout tab gives you lots of options for customizing your table, so it works for you, and the information you want to display.
The final icon in the Objects group of the Home tab is the Shapes icon. Shapes are one of the best ways to add more color and interest to your publications. There are lots of different kinds to choose from, and they can all be customized using your own color palette, preferences and more.
To get started, locate the Objects group on the Home tab and select the Shapes icon. The drop down menu will open with a variety of shapes.
We are going to use the star shape for the Horse Boarding brochure we are working on.
First select the shape, and then click, hold and drag your mouse roughly where you want the shape to go.
Now we can start customizing the shape to fit the style of the project. Use the sizing handles to adjust your shape bigger or smaller. These can be found on the sides and the corners of any shape or object in Publisher. Every shape will also have a green handle that you can drag to rotate in any direction.
The next thing we will do is change the color and, basically, the overall style of the shape. For that, you’ll find everything you need on the Drawing Tools Format tab, which appears anytime you have a shape selected.
The quickest way to add a fill color or an effect would be to use a pre-designed shape style. In the Shape Styles group of the Drawing Tools Format tab, hover your mouse over the different styles for a preview, or open the drop down menu for more. We selected a style from the drop down menu.
Now, we want to bring our text in front of the shape.
Locate the Arrange group in the Drawing Tools Format tab and select Send Backward. From the drop down menu, select Send to Back.
We’ll make a few adjustments to our text, so it presents well with the star shape – centering the text and changing the color and size. As you can see in the image to the right, the shape adds more style to our publication versus having the title of the brochure stand alone.
Review the other functions the Drawing Tools Format tab has to offer.
This concludes the Objects tutorial.
Click next to continue to the Arrange tutorial.