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Publisher 2010

home - insert - page design - mailings - review - view

Publisher 2010 is a program in the Microsoft Office Suite. It can be used to create publications like name badges, brochures, menus and more. There are certain advantages to Publisher over Word – you have more control over the size, shape and layout of your document. Word 2010 includes some features that Publisher 2010 is lacking in, such as themes, shape styles, and advanced photo editing.

We are going to start with the basics and then move step by step through the Ribbon – a collection of tools and features located at the top of the screen. The Ribbon is divided into tabs to make it easier to navigate. We will cover each tab in our tutorial: Home, Insert, Page Design, Mailings, Review, and View.

When you first open Publisher 2010, you will be in the File tab as shown in the image below. From here you can choose to start with a Blank document or choose from the many templates provided. For now, we will double click on the Blank 8.5 x 11” document.  

Publisher 2010 File

Now that we have a blank document open, click on the File menu at the top-left and select Save As. The Save As window will open. You will find the file location in the top bar. Use either the top bar or the left navigation pane to browse to the folder you would like to save your document. Type the name of your file in the File name: box. Ensure the Save as type: box has the correct file type and then select Save.

Publisher 2010 Save As

Now that the document is saved, let’s close and reopen the document. Click on the File menu in the upper-left corner, and select Exit at the bottom.

To reopen your document, open Publisher 2010. Under the File menu, select Recent and your document will appear under Recent Publications. Click on your document to open.

Publisher 2010 Recent

If you had not recently been working on the document you wished to open, you would select Open from the File menu. This would take you to your My Documents folder where you can double click the file you saved and open it.

The Save option in the File menu will save your file after it has already been given a file name. This option works without bringing up a window for you to title your document. You want to save often so you don’t risk losing any of your work. You can also press the Ctrl key and s to save a document while working on it

The Close feature will close the document you are working on. This is different than Exit. Exit will close all Publisher 2010 documents.

The Print option in the File menu will open the print options to the right of the link.

Publisher 2010 Print

In this window, you can set all of your print options. At the top is the number of copies. You can either highlight and type the number of copies you would like, or use the up and sown arrows to change it.

Below the copies is the printer selection. If you have more than one printer set up on your computer use the drop down arrow to select the printer. You can also print to a PDF file or OneNote using this selection tool.

Publisher 2010 Print All

By default the Print All Pages is selected. Click the down arrow to see options for selecting only the pages you want printed.

If you highlight text in your document, the Print Selection option will be available. This will only print the highlighted text.

Print Current Page will print the page your cursor is on.

Using the Custom Print Range, you can type a range of pages, and it will only print the pages in that range. You can also just type one page number, or place commas between each page number.


The Save and Send option gives you a list of ways you can change the format you are saving your document. Sending as an email lets you change the format to a PDF file, XPS file, or email as an attachment.

To change the file type, click the Change File Type option. This will give you a list of different formats to choose from.

The next option is Create PDF/XPS Document. This will create a read only file for you to share with anyone you would not like to make changes to the document.

Finally, you can select the Publish HTML option to create an HTML version of the publication. This allows you to publish as a web page.

The Pack and Go features allow you to Save for a Commercial Printer and Save for Another Computer. Saving with Commercial Press quality provides your printer with the most flexibility in preparing your publication for print.

Publisher 2010 Save and Send

Help will show you all of the avenues of help provided by Microsoft. The default will give you an information page showing you what version of Office you are using and the updates that have been installed.

Publisher 2010 Help

Options is an advanced area of Microsoft Publisher 2010. This allows you to configure how Publisher 2010 works. Click the Options link to open the Publisher Options window.

Publisher 2010 General

The General window is where you can pick basic tool bar options, color schemes, and your user name.

Proofing gives you options to change the way the proofreading features work and check your document as you are creating it.

Save will let you customize how your documents are saved. You can set a time for the automatic save, format of the save, and location.

Language will let you change the default language installed, install new languages or add multiple languages.

Advanced has a list of check box options for you to choose from. These options include editing options, cut, copy, paste, image size, document content, and display options. Take a minute to read through the list and check or uncheck the options based on how you would like your document to behave in these categories.

Publisher 2010 Customize Ribbon

Customize Ribbon is the next navigation option. This brings up two columns for you to add or remove buttons from the ribbon tabs at the top of your working screen. The list on the left is all of the options available to place in the ribbon tabs. The list on the right is a list of what is currently in the ribbon tabs. To add another option click on the item you would like to add from the left column then the Add button will no longer be grayed out. Click the Add button and the item will be moved to the ribbon tab.

The checked boxes can be added or removed in the right column. This will add or delete items from the ribbon tab. You can create new groups of buttons by clicking the New Group button below the right hand column then add additional buttons to the custom group.

To rearrange the order of the tabs click on a tab name then use the up and down arrows on the side to move the order of the tabs. Click the OK button to save any changes or Cancel to discard them.

The Quick Access Toolbar option works the same as the Customize Ribbon option. You will see two lists - the left being for all of the options available to place in the quick access toolbar and the right for the options that are currently placed in the toolbar.

Add-Ins is for additional features you install separately from Publisher 2010. These vary based on the user’s needs and wants.

Next Tutorial

This concludes the Publisher 2010 tutorial.
Click next to continue to the Publisher 2010 Home tab tutorial.