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Understanding the Basics of Computers, Special Edition
March 14, 2012

Ezine issue 22

Understanding the Basics of Computers

Your source for computer tips and tricks for the beginner computer user

March 2012 Issue 22

Welcome to the April issue of Understanding the Basics of Computers. We have new pages coming out every week and the video tutorials are taking off as well. I hope the articles I have chosen in this issue help you with your computer problems or teach you something you didn't know before.

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The Training Videos that I promised are now available for purchase. If you do not see a video tutorial online that you are interested in please email me as it may not be posted yet. Visit . The Video tutorials are reasonably priced and you are able to purchase them on individual topics or as a package for a discounted price. Put code NL22 in the comments section when purchasing and I will send you the beginner Windows 7 video tutorial free with the purchase of any package.

If you have any suggestions for the website please email me at and let me know what you think or what you would like me to add.

In this issue: Focusing on Word 2010

  • Track Changes
  • Document Review
  • Add Comment

Microsoft Word 2010 uses a "ribbon" across the top of the window to make a variety of tools and options easily accessible. The ribbon is the band across the top of each document window. Along the top of the ribbon you should see tabs titled Home, Insert, Page Layout, References, and so on. Below the tabs will be a series of buttons and drop-down menus that let you use document tools. These buttons will change depending on which tab you select at the top of the ribbon.

Now let's take a look at some of the especially useful review tools available in Word 2010.

Track Changes

One feature Word 2010 includes that can be incredibly helpful is the "Track Changes" option. Once you turn on Track Changes, the program will highlight every addition and deletion you make to a document, as well as noting formatting changes and other adjustments.

To turn Track Changes on or off:

1. Click the Review tab at the top of the ribbon.

2. Click the large Track Changes button. It is near the middle of the ribbon and has a picture of a document with a pencil in front of it. The button will toggle you in and out of Track Changes mode. When you are in Track Changes mode, any change you make will be highlighted in red.

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Document Review

Once you have completed the changes you want to make in Track Changes mode, you can use the built-in document review tools that Word 2010 provides. This tool is a quick way to run through all the changes that Word 2010 tracked for you and decide whether to keep or discard each change, making it much easier to edit your document.

How to edit your document with the Word 2010 document review tool:

1. Click the Review tab at the top of the ribbon.

2. Make sure Track Changes mode is on. (See above.)

3. Find the two large buttons that say Accept and Reject. The Accept button has a picture of a pencil and a document with a large blue check mark on it, while the Reject button has a large red X in place of the check mark. Notice the smaller Previous and Next buttons to the right of the Accept and Reject buttons.

4. Click Next to advance to the next change. If you want to confirm that change, click Accept. If you'd rather undo it and revert that part of the document to its original form, click Reject.

5. Repeat Step 5 until you have reviewed all the changes in the document. Press Ctrl+S to save your document in its edited form.

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Add Comments

The Comments tool is useful when you're collaborating on the creation of a document. It allows you to add a margin note without interfering with the content of the actual document. You can use comments to communicate with other readers of the document. It is possible to add and delete comments independently, without affecting the rest of the document.

To add a comment:

1. Place the cursor at the point in the document that you'd like to flag with a comment.

2. Click the Review tab at the top of the ribbon.

3. Click the New Comment button, which has a picture that looks like a yellow sticky note.

4. Type your comment in the comment bubble. Click outside the bubble to resume editing the document.

If you have a specific question about one of the selections do please email me at or call me at 303-931-2206 and I will help you.

Tutorials added this month will be Excel 2007 Outline, Windows 7 Control Panel, and Windows 7 File Structure.

I hope this issue of Understanding the Basics of Computers was helpful. If you have any suggestions for next months issue or comments on this issue please let me know.

Keep learning about your computer,
Jennifer Anderson

P.S. Look for the donate button on a few of the webpages. If you would like to help keep this site going any amount helps.

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