Outlook 2007 Folder List
In the Outlook 2007 Folder List tutorial we will examine the navigation pane where all of the folders are listed and managed.
The Navigation Pane provides users with quick access to their Outlook items. The Task view on the Navigation Pane shows your task folders. It also lets you select numerous views.
The pane has different content panes allowing you to see the various Outlook folders, the folder list and your shortcuts. All the lists are clickable for ease of use.
The Eight Content Panes
This folder includes the special folders. For example, you will find your Public, Local Failures, Sync Issues and Conflicts Folders here.
You will need to create a shortcut to add this option to view it on your Navigation Pane. To add this to your Pane, simply click on the Configure Buttons shortcut and choose to add the Journal.
In this pane, you will find shortcuts to various files that are stored on an intranet or the computer, Outlook folders, web pages and programs.
To Configure the Options on the Navigation Pane
Buttons for every kind of Outlook folder are available on this Pane.
Beneath the Mail, Calendar, Contacts and Task buttons is a strip that contains icons for Notes, Folder List, Shortcuts, Journal and Configure Buttons.
To change the size of the containment box and how the buttons are positioned in the navigation pane, place the mouse on the border at the top of the containment box. When the pointer becomes a double-headed arrow, simply click and then drag the box up or down.
Accessing the Options dialog box for the Navigation Pane can be done by right clicking on one of the buttons in the pane or by clicking the arrow button that is pointing down on the bottom right and when the menu opens selecting Navigation Pane Options from the menu. The Navigation pane Options window will open. In this window you can customize your lists in this section, choosing which buttons will be seen and what order they will be listed. To choose what buttons will be seen place a check or remove the check mark. To change the order click on the item and click the move up or move down button to change the position in the list. When you are finished click OK to close the window.
If you decide to return the pane to the default settings, just click the Reset button in this dialog box.
The section at the top of the Navigation Pane under 'Mail' has a segment for favorite folders. When looking at the pane in the Mail view, you may not have the ability to see every mail folder. This is where your list of Favorite Folders is useful.
You most likely have a few folders that are used frequently. By adding those folders to the list of your favorites, you will be able to access them quickly and easily.
Right-click on the folder you wish to add and choose add to favorite folder.
To remove a folder from the favorite list, simply right-click the folder you wish to remove and select remove from favorite folder.
Collapse the Favorite Folder section by clicking the double arrows on the right or just click the Favorite Folders heading.
To expand the list again, simply click on the heading.
The Mail view is the standard Navigation Pane view. When you choose Mail from the pane, the only folders that will be seen are the mail folders. Folders not related to mail, such as Notes, Tasks and Calendar, etc. will not be seen in this view.
To display the folder list, just click on its icon at the bottom of the pane. This action will remove the favorite section and then displays the entire list of folders.
You can open your folder list by clicking on its icon. When you select your folder list, your current Outlook folder will not change. It only replaces the Mail View. Once you click another button on the pane, your list will disappear and you must open it again.
View the shortcuts by choosing the Shortcuts button located at the bottom of the pane. This Shortcut pane allows you to make shortcuts to Office documents, Outlook folders and other programs.
There is one default shortcut group; however, you can easily add more groups by clicking on the 'Add New Group' hyperlink. This will add a new group on the list. You can then rename this group by right clicking on it and choosing the 'Rename Group' option. Adding an Outlook folder to the new group or the default Shortcuts group can be completed by:
- Click on the 'Add New Shortcut,' the dialog box will be displayed.
- Choose a folder from the folder tree or the drop-down box.
- Click 'OK' and the shortcut will be added to the default group.
You can move folders to other groups by dragging. To delete a shortcut: right-click it and select 'Delete Shortcut.' You will be asked if you want to remove the shortcut, choose 'Yes' to remove the shortcut.
You can move shortcuts within the list by right-clicking a shortcut and then choose to 'Move Up' or 'Move Down.' This can also be accomplished by dragging and dropping it.
To remove a group just right-click on it and then choose 'Remove Group'
Add Files & Programs to Shortcuts Area
- Open the folder containing the folder, program or file you want to add.
- Decrease the Outlook window to view the shortcuts area and Windows file you want to add simultaneously.
- Drag and then drop the folder, program executable or file to the shortcut group.
You can turn the Navigation Pane off by pressing 'Alt + F1' on the keyboard or by choosing:
- Navigation Pane
That concludes the Outlook 2007 Folder List tutorial. Click a link at the top of the page to learn more about Outlook or select a link below to learn about another program.