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PowerPoint 2010 Links


In this tutorial, you will learn how to add hyperlinks and action buttons to your presentation. These are useful to link to resources that are not online, create a quick way to refer to another slide in your presentation and even create links to files that are stored on your computer.

Hyperlinks

Hyperlinks have two basic parts: the address of the webpage, email address or other location you are linking to; and the display text, which can also be a picture or shape. For example, the web address might be www.facebook.com and the display text could be Facebook or even the image of the Facebook logo. When you create a hyperlink in PowerPoint, you'll be able to choose both the address and the display text or image.

Zipline

 

After opening your PowerPoint presentation, select the text or image you want to make a hyperlink.

In our example, we are going to highlight Crested Butte Summer Zipline Tour. (Note: You can also select an image in the presentation and follow the same steps to add a hyperlink to the image.)

Then select Hyperlink from the Links section of the Insert tab.

 

Insert Hyperlink

 

The Insert Hyperlink dialog box will open. In the Text to display field, you can see the text we selected, Crested Butte Summer Zipline Tour. Next, you will type the address you want to link in the Address field. Select OK and your text will now be a hyperlink to the web address.

 

 

Zipline hyperlinks

 

We added a hyperlink to all four of our bulleted items, inlcuding the images.

Notice the text changes to blue and is underlined when a hyperlink is added.

The reader can now click on any one of the bulleted items or images and will be taken to the associated website allowing quick access to information on the internet.

 

 

PowerPoint will often recognize email addresses.

Microsoft Office 2010 also gives you the ability to insert a hyperlink to an email address. Highlight your text or image and select Hyperlinks from the Links section of the Insert tab.

In our example we are going to select jsmith@yahoo.com.

Just like before, the Insert Hyperlink dialog box will open. On the left side of the dialog box, select Email Address. Type the email address you want to connect to in the Email Address box, then select OK.

Edit hyperlink

Open or Remove Hyperlink

 

After you create a hyperlink, it is important to test it. Right click your hyperlink and select Open Hyperlink.

Your web browser should open and take you to the linked page. If it doesn't work, check the hyperlink address for any errors.

To remove a hyperlink, right click on the hyperlink and select Remove Hyperlink.

In PowerPoint, you can also use hyperlinks to link to resources that are not online. To create a quick way to refer to another slide in your presentation, you can create a hyperlink to that slide. You can even create hyperlinks to files stored on your computer.

To insert a hyperlink to another slide, select your text or image, then select Hyperlink from the Links section of the Insert tab.

The Insert Hyperlink dialog box will open. On the left side of the dialog box, select Place in this Document.

Place in This Document

A list of the slides will appear in the Select a place in this document field. Select the name of the slide you want to link to and it will appear in the Slide Preview field. Select OK and the text or image will now be a hyperlink to the slide you selected.

Lastly, we will take you step-by-step on how to insert a hyperlink to another file. We are going to link the title of our slide, Zipline, to a file that contains all of the current information on Ziplining in Colorado.Existing File or Webpage We start by highlighting Zipline (you can also select an image) and then select Hyperlink from the Links section of the Insert tab.

The Insert Hyperlink dialog box will open and you need to select Existing File or Web Page from the left side of the box.

Verify the Text to display field displays the text that you intended to hyperlink. In the Look in field you have the ability to browse for the folder that contains the file you will hyperlink to your text. Once the file appears in the center of the dialog box (Zip Line Details_062818), select OK.

The text or image will now be a hyperlink to the file you selected. Note: If you plan on displaying your presentation on a different computer than you created it on, the hyperlink may not work. To be safe, have a copy of the linked file on the computer you are using and double check the links work prior to your presentation.

Action

Action buttons are similar to hyperlinks in that they can connect you to a webpage, file, email address or slide. They are used in a presentation as a built-in button shape set to link to another slide, play a sound or perform another action.

Start by inserting your shape. You will go to the Insert tab and select Shapes from the Illustrations section. A drop down box will open with numerous shapes to choose from.

In our example, we are going to choose a right facting arrow for the bottom-right of our slide and a left facing arrow for the bottom-left of our slide. Once the shapes are on your slide, you can click on them to resize and move to the appropriate location.

Shapes

Next, click on your shape and select Action from the Links section of the Insert tab.

The Action Settings dialog box will open. Your first option is to choose Mouse Click or Mouse Over. Selecting the Mouse Click tab means you have to click on the action button in order for it to perform the action. Selecting the Mouse Over tab means you only have to move your mouse over the action button for it to perform the action.

Select Mouse Click or Mouse Over

In our example, we will choose the Mouse Click tab.

In the Action on click section, we are going to select Hyperlink to: and then choose Previous Slide from the drop down menu.

Select the Play sound box and choose from a list of sounds in the drop down box, or choose Other Sound to use a sound file on your computer.

Selecting the Highlight click box causes the action button to be highlighted when it is selected during the presentation. Select OK when finished.

It's important to test your action button to ensure it works properly. Select the Slide Show tab, then select From Current Slide in the Start Slide Show section.

 

From Current Slide

Select your Action Button(s). After you have tested it, select the esc button on your keyboard to exit out of the presentation.


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