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PowerPoint 2010

If you are new to PowerPoint 2010 or have never used it before this tutorial is here to provide you with step by step instructions on how you use every function from the basic to advanced functions of PowerPoint 2010.

This tutorial will help you create PowerPoint presentation for school, work, even personal. I will show you how to use each feature with a step by step tutorial so you can navigate PowerPoint easily and efficiently.

When you open PowerPoint 2010 you will be opening a new project. All of your basic commands are located in the upper left hand corner of the screen in the File Tab. Let's start by clicking File in the left hand corner so I can describe what all of these functions do.

PowerPoint 2010 File Tab

Info is selected by default in the File tab. In this option you will see three buttons. Protect Presentation is a feature you can use to lock down your presentation so only specific users can edit or open the presentation.

PowerPoint 2010 Protect Presentation

Click the down arrow on Protect Presentation. The first option is Mark as Final. Selecting this option will bring up a confirmation window.

PowerPoint 2010 Mark as Final

Click OK and the presentation will be marked as final and be read only. No changes can be made to the final copy.

PowerPoint 2010 Encrypt Presentation

The next option is Encrypt with Password. Click this option to open the Encrypt Document window.

Type your password in the text box and click OK. If you password encrypt your presentation you will have to enter the password each time you open the PowerPoint presentation.


If you forget your password there is no way to recover the presentation so make sure you keep track of the passwords you use.

The last option is Add a digital signature. A digital signature is a way to make sure the documents you send electronically are authentic.

PowerPoint 2010 digital Signature

Click this option and you may receive a warning message about the legalities of digital signatures. Read and then click OK.

The presentation needs to be saved before you can add a digital signature. If your presentation is not saved another window will come up asking you to save. Then the Sign window will come up. The default signature will be the name that was registered when you installed the program.

Type the purpose for signing the presentation in the text box. If you would like the change the name of the person signing the presentation click the change button. When the changes have been made click sign apply the signature and return to the presentation.

PowerPoint 2010 Check for issues

The next button is Check for Issues. Click the down arrow to see the three options.

The first option is Inspect Document. Inspect document is to check your presentation for personal information before you share it electronically. If you do not inspect your document you run the risk of your company information being revealed to anyone that has access to the presentation. Click this button to open the Document inspector window.

PowerPoint 2010 Document Inspector

In the document inspector window check the boxes next to the items you would like checked for personal information. Click Inspect after making your selections. You will get another window that will give you a report on the inspection and allow you to remove any information found to protect your privacy.

If you wish to reinspect the presentation after you have removed any privacy issues click the reinspect button at the bottom of the window. Click Close to return to your presentation.

PowerPoint 2010 Accessibility Checker

The next option in the check for issues button is Accessibility Checker. The Accessibility Checker checks your file against a set of possible issues for people who have disabilities might experience in your file. Each issue is classified as an Error, Warning, or Tip.

Click on the Accessibility checker option. This will open a navigation pane in your presentation. If there are any errors for accessibility They will be listed in this navigation pane. If you click on the error listed additional information will be populated with the reason why it is important to fix the error and how to fix it.

Once you have corrected all of the errors you can click the small x in the upper right corner to close the accessibility checker navigation pane.

PowerPoint 2010 Compatibility Checker

The last option in the File menu, info option is Compatibility Checker. Click on the compatibility checker button. This will open the compatibility checker window. If there are any issues with your presentation that are not compatible with previous versions of PowerPoint they will be listed in this window.

If you are sharing your presentation with someone that has an older version of PowerPoint you will want to correct any of the compatibility issues before sharing the presentation. Click OK to return to your presentation.

PowerPoint 2010 File menu

Click on the File menu again. The first four options are the basics for PowerPoint 2010. Save option will save your PowerPoint presentation without asking you for a file name and location. The only time this will ask for a file name and location is the first time you save.

Save As will open the windows browser each time you click this button. The windows browser will let you choose a location and file name for the presentation to be saved. This window will come up even if the presentation has been saved previously.

Open will open the windows browser for you to navigate to files on your computer and open an existing PowerPoint presentation. The only files shown will be PowerPoint files.

Close will close your presentation.

PowerPoint 2010 Recent File Menu

The Recent option in the file menu will show a list of presentations you have opened. You can make adjustments to what is shown in the window by checking the box at the bottom of the list. Check box in front of Quickly access this number of Recent Presentations lets you change the quantity of files listed using the up and down arrows in the text box.

Recover unsaved presentation button will open the windows browser to the default temporary file folder. If you have not shut down your machine or depending on settings if you did not save a presentation you may still be able to access the file.

Next Tutorial: Powerpoint 2010 Home Tab

This concludes the introduction to PowerPoint 2010.
Click next to continue to the PowerPoint 2010 Home tab tutorial.