Word 2007 Write & Insert Fields
This tutorial will cover Word 2007 Write & Insert Fields of the Mailing tab. Until you have started a mail merge the sections we are covering will be grayed out. If you do not use the wizard you would click the drop down arrow on the Start Mail Merge Button and select the type of merge document you would like to create to make the rest of the buttons in use.
If you are typing a lengthy document with several merge fields you may want to highlight them so you know where they are. To do this click the Highlight Merge Fields button in the Write and Insert Fields section.
To create an address block manually click the Address Block button and the same Address Block window will appear for you to match your recipients and make you selections.
The Greeting Line button opens the Insert Greeting Line window for you to do form letters and address each letter to an individual with a simple mail merge.
Select the Greeting line format with the drop down arrows. Then select how you would like the greeting line to appear if you do not have a contact name. Use the arrows to scroll through your contact list recipients. If you have any problems click the Match Fields button. Then click OK to finish the Greeting line for your form letter.
The Insert Merge Field lets you input fields individually. Click the drop down arrow for a list of your options.
The Rules button is a more advanced feature. It allows a user to set rules to control how Microsoft Office Word merges information. If you would like more information on this button please contact me and I will email you a tutorial.
Match fields button will open the same Match Fields window you used when we went through the wizard.
The Update Labels button will update your mailing labels with new information if you made changes to your recipient list.