Word 2010 Mailings
In Word 2010 mailings tab tutorials, we will go step by step through each section of the mailings tab just like we did on the previous tabs. To move forward to the next section click one of the links at the top of the page otherwise you can follow each tutorial in order by clicking the next button at the end of each section. We'll start by opening up a new word document and clicking on the mailings tab. There are five sections that open up under this tab: Create, Start Mail Merge, Write & Insert Fields, Preview Results and Finish. We will focus on the far left section, create, which includes envelopes and labels. Let's get started with envelopes.
Envelopes: This feature in Word 2010 allows the user to create and print a return and delivery address onto an envelope. There are options for various sizes of envelopes and customizing an envelope size. There is even an option to add electronic postage; however, you need to install electronic postage software before this feature can be enabled. Click envelopes within the create section to open the envelopes and labels dialogue box. You will notice two tabs at the top, envelopes and labels. We will remain in envelopes for this tutorial.
First, we will type in our delivery address and return address in the fields provided. There are options to change the font, text size and the margins of the addresses on the envelope. To change or update these features, click on either preview, feed or options as shown to the left. All three of these choices take you to the same dialogue box, envelope options.
There are two tabs at the top of this screen, envelope options and printing options. We will be working in the envelope options tab inside of the envelope options dialogue box for now. Starting from the top of the envelope options tab, we can choose our envelope size. We click on the drop down arrow box to show a variety of sizes to choose from or scroll clear to the bottom of the list to customize the size of our envelope. Below the envelope size is the option to change the delivery and return address font. When clicking on font, we can update the font, font style, size, font color, underline style, underline color and add effects. The delivery address and return address have to be updated separately. Once the changes are made for the delivery address, we then go into the return address and update the font, font style, size and etc. To the right of the there is the option to change the margins of the addresses. The options are already prefilled to Auto; however, by moving the up or down, the addresses will adjust up and down or left and right. Typically, when you choose your envelope size correctly, the auto feature should be sufficient. The bottom of this screen shows our envelope and gives us an idea of how the address will appear.
When completed with envelope options, we will click on the printing options tab. At the top of this screen, we see the printer where the envelope is set to print to. Below the printer is the feed method. This allows us to choose which direction to feed the envelope into the printer and whether it will be face up or face down. The clockwise rotation is already checked, by unchecking this box the direction of the envelopes (under feed method) change. Finally, at the bottom of the screen is an option for feed from which is where the printer tray can be changed. Click on at the bottom of the envelope options screen when finished. This will take us back to the envelopes and labels dialogue box. The envelope can also be previewed by clicking on at the bottom of the box. This will put the envelope at the top of the word document and allows changes to be made from there.
Finally, we are ready to print our envelope. Place the envelope in the proper tray or feed section of the printer before selecting print. When the envelope is in place, click .
Labels: We now know how to print addresses on envelopes, and will proceed with these step by step instructions to create address labels. This tutorial will include instructions to create a sheet of return address labels and a single address label. To get started we will click on labels, which is found in the far left section of the mailings tab.This will open up the envelopes and labels dialogue box which contains two tabs; envelopes and labels. We will be working in labels for the remainder of this turorial.
Sheet of Return Adress Labels: Below the tabs, we can type in our return address. If a return address was entered in under the envelopes tab in our previous tutorial, then click the use return address box to automatically prefill the address. In the print box, we will ensure the full page of the same label is selected instead of single lables.
Next, we will need to update our label options to show the vendor and product code of our sheet of labels. This information can be found on the box or package of labels. Click on located towards the bottom of the dialogue box. This brings up the labels options dialogue box. The first option is to choose our printer. If choosing page printers, we also need to select which tray the labels will print from. Then we will put in our label information starting with the vendor. Clicking on the drop down box will provide us with a list of vendors to choose from. Finally, we choose the product number of our sheets of labels. The product numbers change when different vendors are selected, so if the product number is not shown, be sure the correct vendor is slected. As this information is updated, the label information box in the lower-right corner will update. Clicking on or in the bottom-left of the dialogue box, allows us to preview the label and make detailed adjustments (as shown in picture to the right). If the correct vendor and product code was entered, then no adjustments should be necessary. Clickto get back to the label options dialogue box, then click again to bring us back to the envelopes and labels dialogue box. We could print immediately by selecting from this window, or we can select to view the sheet of labels in a document so we can preview before printing as well as save them for later use.
To print, select file then print and the print screen will open up. This again allows us to preview our labels and make adjustments to the printer settings. Verify the labels are in the correct printer tray and click print. To save these labels for future use, select file and save as. Choose the location where the labels should be saved.
Single Label: To print a single label, you will again go to Mailings, click on lables in the far left section. This will bring up the envelopes and labels dialogue box. Type in the address in the box provided and choose the single label option in the print box. As shown in the picture to the right, the row and column are prefilled with number one. If we have a partially used label sheet, we can specify which label on the sheet we want the single label to print on. Adjust the row and column by clicking on the up and down arrows to the right of the column and row. Ensure the correct labels are shown in the label box. If not, click and update the vendor and product code just like we did for the full sheet of labels. When finished, click to bring us back to the envelopes and labels dialogue box. Put the entire sheet of labels in the corresponding printer tray and click .