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The best way to describe the Paragraph section is to say it formats the location, color, or view of your text or objects on the page.
The first three buttons are list buttons. The 1st button is a bulleted list. Click on the dropdown menu to see you selections for you bullets.
These are just a few of your options. This list will change as you create or use different styles. You can use the scroll bar on the right side to scroll up and down for more options.
The change list level option will be grayed out until you have a list in your document. The list level in the indentations and change in bullet styles if you create a multi-level list.
If you click on the Define New Bullet you have endless options to create your own look and feel.
When you click on the Define New Bullet a window pops up and you can create your own bullet by using the Symbol, Picture or font buttons. The Alignment dropdown menu lets you choose where on the page you would like your list to appear and the Preview section will let you know what your bullet will look like before you click OK and start your bulleted list. To create the bulleted list and return to your document click OK or click Cancel to discard any changes.
Once you select your bullet style it will automatically place a bullet in your document. Type your text after your bullet and hit enter to create the next item in your list. If you are finished with your list hit enter twice and the bullets will be discontinued. To create the multi-level list press tab to indent and use the new bullet style. Hold down shift and press tab again to bring the bullet back a level.
The same rules apply with the numbered list. Click the drop down menu on the numbered list button to get your options.
You can choose numbers with a dot or a bracket, roman numerals, letters or define your own format.
Change list level will be grayed out just like the bulleted list until you create a list in your document. You can use this option in the menu or the keyboard commands. Tab to indent to the next level and shift tab to move back a level. Pressing tab from a level that is already indented will indent the list to another level.
When you click Define your own format the above window appears and you can customize your own format by instead of using a predefined one. Just enter your customizations in each category, preview it in the preview pane until you are satisfied and click OK.
The numbers will work the same way as the bullets, after typing your text hit enter and the next number will appear. When your list is complete press enter twice and your numbered list will end.
The last list button is the multilevel list. This is great for outlines. You can create a multi-level list by using the numbered or bulleted list options and the tab key but this button automatically sets up the multi-levels.
It works the same as the bulleted and numbered lists with all of the option and customizations but it has one difference; to get to the next level in the list press tab and your list item will tab over and change to the second level format.
These formats are designed initially where in the numbered or bulleted lists you will not be able to modify the other levels except by visiting the multi-level list options.
Once you have tabbed over to the second, third, etc level when you hit enter it will stay at that level until you hold down the Shift key and press tab. This keyboard command will bring your list up a level.
To discontinue the list simply hit enter twice and you can continue your document without continuing the list.
The next two buttons are Increase and Decrease an Indent at the beginning of a paragraph. Notice the hourglass at the top left of your word document in the ruler.
Now click on the Increase Indent button Did you notice how the hourglass moved to the right? This is setting a tab indentation. Each time you finish a paragraph and press tab on your keyboard the tab will move to the location of the hourglass. By clicking the Increase Indent button more than once the hourglass moves further to the right. The Decrease Indent button will move the tab back.
The Sort button will alphabetize a list of words or sort numbers for you. To use this features simply select the text you would like to organize by clicking in front of the text you want to highlight and dragging the mouse to the end of the text then click the button. It will alphabetize the list of words for you.
The next button I use all of the time to help me with my formatting. The button will give you formatting symbols on your document. It allows you to see if you have an extra space between words by the dots or an extra line break by the paragraph symbol. I usually keep mine on all of the time.
These 4 buttons you will use to justify your text on the page. Either click the button before you start typing or highlight text that has already been typed and click the justification you want.
The Line and Paragraph spacing button is used to change spacing between lines and paragraphs. Either click on the drop down menu and select your options or highlight your text then click and select. Most users will only need to select one of the default options listed. These options are the line spacing without pressing return to go to the next line.
If you are interested in other options besides the default line spacing selections click on Line Spacing Options. This will open the Paragraph window. In this window you can do the same things we have been using the buttons for.
The 3rd section down is spacing. You can use the arrows to increase or decrease the spacing before or after the text you have selected.
The Line spacing option gives you have a drop down menu where you can select from single, double, 1.5 lines, At Least, Exactly, or Multiple. The At selection is where you can input your custom numerical settings by typing the number or using the up and down arrows.
The Preview section at the bottom will let you see what the spacing will look like in your document.
Click on the line and page breaks tab. Under Pagination there are a few check box options. Window/Orphan control is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page.
To keep paragraphs together on a page or in a column check the Keep with next option.
Keep line of a paragraph together on a page or in a column is the keep lines together option.
To always force a page break before a paragraph select page break before.
The textbox options will let you wrap text that surrounds the text box. You need to be clicked into the text box for this option to be available.
The tabs button will open the tabs window. In this window you can set multiple tabs using numerical settings instead of the ruler. The default tab stops are at .5" You can change this number by typing or using the up and down arrows. Choose a setting for the alignment and the leader then click the set button. This will place the tab setting in the Tab stop position window.
Clear will be grayed out until you have a tab set. The Clear button will clear the last tab you set. Clear all will clear all set tabs.
Click OK to return you to the paragraph window.
The Set As Default button will keep all of the changes you made as the default settings for your line and page breaks.
Click the OK button to return to your document and make the changes.
The fill button and Borders button can be used on individual lines of text. If you would like to change the color of the background for an area of text in your document click the button before you start typing and choose a color from the drop down menu. When you are finished typing click the fill button again and the background will go back to the original color or highlight the text you would like a different background and select a color from the dropdown menu and the background of selected text will change.
The Borders Button works the same way as the background fill but will place a border around the text. Click the dropdown menu to see all of your options.
This concludes the Word 2010 Paragraph section of the Home tab tutorial.
Click next to continue to the Word 2010 Styles tutorial.