Interested in becoming an Affiliate Trainer? We are now accepting applications for local and international positions. No need for cold calling! Receive referrals of people looking for specialized training in your area and get access to all of the training curriculum I have created and continue to create to use at your appointments.
If you are working on more than one document or spreadsheet at the same time, it can help to see them all at once. In this tutorial, we will review the Window section of the View tab.
First, open Word and then open the document(s) you would like to review.
This feature allows you to open multiple windows containing a view of the current document. As you can see we have our document open - a resume for Mary Beth McGregor. At the top of our screen we have the name of the document, Transfer within Company Resume. To open another window of this same document, we will select New Window from the Window section of the View tab.
Now a second window opened up and is now titled Transfer within Company Resume: 2. We can continue to select New Window if we want a third, fourth and more opened. You will soon learn why having multiple windows open of the same document will be beneficial.
When using the Arrange All function, you can view two different documents on one screen.
To activate this function, simply select Arrange All from the Window section of the View tab. Your screen and documents should now look similar to the image below.
Essentially, these are the same document. For example, you can add text or make changes to Transfer within Company Resume: 1 and the added text or changes will automatically occur in Transfer within Company Resume: 2 as well.
However, this is not the same for two entirely separate
documents opened. The Arrange All function comes in handy when you want
to work with two different Word documents. You can copy and paste
between the documents easier in the Arrange All view versus toggling
back and forth between them.
Be sure to save each document that had changes made to it before closing.
To end the Arrange All view, just select the "X" in the top right corner of either document.
The remaining document will be minimized. To show it in full screen, select the maximize button in the top right hand corner of the document.
If you want to work on different parts of the same file, you can do that by splitting your window into panes.
Select Split in the Window section of the View tab. Now you can look at one part, while editing another. This is especially beneficial when you have a rather large document. You can be on page one in the top split of the screen and page 25 in the bottom portion of the split.
You can adjust the split in the screen by dragging it up or down. Hover over it until the Resize message appears, click and hold while dragging.
To remove the split, simply select Remove Split from the Window section of the View tab.
There are times we need to compare two Word documents, and Microsoft Word 2010 allows us to do this more efficiently by placing two documents side by side within a single window,
We would like to update this resume, so we will review the last one in 2016 to the current one. Ensure both documents are open that you would like to review side by side. Select View Side by Side in the Window section of the View tab. You now have both of your documents visible side by side.
When the view side by side function is activated, the synchronous scrolling automatically turns on.
You know these functions are turned on when there is a yellow highlighted box around them as seen in the image to the left.
When the synchronous scrolling is turned on, you can scroll in one window and the other window scrolls at the same time. If you want them to scroll separately, select Synchronous Scrolling to turn it off.
You are also able to adjust the size of your windows. Position your mouse over the bottom of your window until you see a double headed arrow. Then hold and drag the window to the desired size.
To reset your windows to the original size, select Reset Window Position from the Window section of the View tab.
This function allows you to switch to a different currently open window. Select Switch Windows from the Window section of the View tab. A drop down menu opens with a list of all the currently open windows. Simply select the window you would like to switch to.