Any of you that have used Microsoft Word before the 2007 version and are now trying to use Word 2010 it is quite different from the old versions. Word 2010 and Word 2007 are very similar and you should not have much of a learning curve. In these Microsoft Word 2010 tutorials I will take you step by step through the basic features and the entire new tab format of the program.
We are going to start with the basics and then move step by step through each tab at the top to include the Home tab, Insert, Page Layout, References, Mailings, Review, and end with View. Let's get started.
Most seniors and beginner computer users will use Word for typing a letter to a family member or friend, typing up a recipe or creating a fun card or flyer.
When you open Word 2010 it starts you with a new document. All of your basic commands that you will use on most documents are located at the top of the screen by clicking on the File Tab. Click File in the upper left corner on the Microsoft Word 2010.
Even though you already have a new document open click on the New option. The New Document window will open and give you template options to choose from.
Click on Sample Templates. This will give you a list of templates you can use that are already installed on your computer and you do not have to download from the internet. These can be time savers if you are in a hurry to create a professional looking document. When the Sample template windows opens you can see a small preview with the thumbnail images and a larger view to the right. When you have selected the template you would like to use click the create button below the right image. This will open the template in a new Word document.
Below the Available Templates is a list of Office.com templates you can download off the internet. These are also great time savers. It just takes a few extra clicks to download the document online.
Now click cancel. To exit the templates or select one and click create.
We are going to do this tutorial in the order of the tabs at the top. Now that we have a blank document open click on the File Menu at the top left and click Save as.
The Word 2010 Save As will open the save as window. In this window the top bar tells you the file location. Use either the top bar or the left navigation pane to browse to the folder you would like to save your document. Usually the file location defaults to My Documents. Click the Save as type drop down menu. This will give you a list of file types you can save your document. For example if you are going to share the file with someone that has an older version of Word you may want to save it as the Word 97-2003 Document file type. Type the name of your file in the File name: box and click save
Now that the document is saved let's close and reopen the document
Click on the File menu in the upper left corner and at the very bottom click Exit.
There are 3 ways to reopen a document.
1. Double click on the My Documents folder from your desktop and then double click on the file you saved. This will automatically open Word 2010 and your saved document.
2. Open Word 2010 and click on the File menu. The dropdown menu will appear and you can either click on the Open Icon and it will take you to your My Document folder where you can double click the file you saved and open it, or
3. Click Recent. This will give you a list of documents you have saved. Click on the document from the list and it will be opened.
The save option in the File menu will save your file after it has already been given a file name. This options works without bringing up a window for you to title your document. I recommend using this feature often. It only takes a couple seconds and can save the frustration of losing a document. You can also press the ctrl key and s to save a document while working on it. I find the keyboard short cut I am more likely to use while typing.
The close feature will close just the document you are working on. This is different than exit. Exit will close all Word 2010 documents. Close just closes one.
The print option in the file menu will open the print options to the right of the link.
In this window you can set all of your print options. At the top is the number of copies. You can either highlight and type the number of copies you would like or use the up and down arrows to change it.
Below the copies is the printer selection. If you have more than one printer set up on your computer use the drop down arrow to select the printer. You can also print to a PDF file or OneNote using this selection tool.
By default the print all pages is selected. Click the down arrow to see options for selecting only the pages you want printed.
If you highlight text in your document the Print Selection option will be available. This will only print the highlighted text.
Print Current page will print the page your cursor is on.
Using the Custom print range you can type a range of pages for example 3-8, and it will only print the pages in that range. You can also just type one page number, or place commas between each page number.
Print markup will print the notes and changes you have tracked on your document.
The Save and Send option gives you a list of ways you can change the format you are saving your document. Sending as an email lets you change the format to a PDF file, XPS file, Fax, email as an attachment, or create an online document with an email link.
To save your document to the web you need to have a windows live account. With this account you can save it to your online documents.
SharePoint is a server that allows you to share files. This will most likely have to be set up by an IT administrator for you to use it.
Publish as Blog Post will require you to register a blog account. There are several blogging services you can pick from. You will be prompted to register if you have not already done so.
To change the file type click the change File type option will give you a list of different Word formats to choose from.
The last option is Create PDF/XPS Document. This will create a read only file for you to share with anyone you would not like to make changes to the document.
Help will show you all of the avenues of help provided by Microsoft. The default will give you an information page showing you what version of Office you are using and the updates that have been installed.
Options is an advanced area of Microsoft Word 2010. This allows you to configure how Word 2010 works. Click the options link to open the Word Options window.
The General window is where you can pick basic tool bar options, color schemes, and your user name.
Display is used to modify how the document is displayed on the screen before printing.
Proofing gives you options to change the way the proofreading features work and check your document as you are creating it.
Save will let you customize how your documents are saved. You can set a time for the automatic save, format of the save, and location.
Language will let you change the default language installed, install new languages or add multiple languages.
Advanced has a list of check box options for you to choose from. These options include editing options, cut, copy, paste, image size, document content, and display options. Take a minute to read through the list and check or uncheck the options based on how you would like your document to behave in these categories.
Customize ribbon is the next navigation option. This brings up two columns for you to add or remove buttons from the ribbon tabs at the top of your working screen. The list on the left is all of the options available to place in the ribbon tabs. The list on the right is a list of what is currently in the ribbon tabs. To add another option click on the item you would like to add from the left column then the Add button will no longer be grayed out. Click the add button and the item will be moved to the ribbon tab.
The check boxes can be added or removed in the right column. This will add or delete items from the ribbon tab. You can create new groups of buttons by clicking the New group button below the right hand column then add additional buttons to the custom group.
To rearrange the order of the tabs click on a tab name then use the up and down arrows on the side to move the order of the tabs. Click the OK button to save any changes or cancel to discard them.
The quick access toolbar option from the Word Option navigation pane works the same as the Customize ribbon option. You will see two lists the left being for all of the options available to place in the quick access toolbar and the right for the options that are currently placed in the toolbar.
Add-Ins are for additional features you install separately from Word 2010. These vary based on the user's needs and wants.
Click the Next arrow to move onto the Home tab.